Example here

From TyWiki

Sorry about the strange letters, there wasn't an electronic version so I had to used my scanner.

ARTICLE I

Name of Organization: The name of this organization shall be. . .

ARTICLE II

Purpose: The purpose of this organization shall be to. . .

(COMMENT: This article should provide a..concise statement of the purpose and/or objectives of the organization.)

ARTICLE III

Officers:

Section I. The officers of this organization shall be. . . (COMMENT: Normally, an organization will have a president, vice-president(s), secretary, and treasurer. Other titles, however, may be more appropriate for your organization.)

Section 2. The qualifications for officers in this organization shall be . . . (COMMENT: To be an officer in a student organization, a member should be in good standing in the organization, must be a full time student at Oklahoma State University and must have at least a

2.0 grade point average. The minimum grade point average may be established at a higher level if that is more appropriate.) Section 3. The duties of the officer shall be. . .

(COMMENT: This section should specifically enumerate each office ofthe organization and the duties of the office. Among the duties of the secretary shall be the filing of organizational reports to the Department of Campus Life as outlined in Article VIII.)

Section 4. The elections of this organization. . .

(COMMENT: This section shall include all relevant information about elections: when and how often elections will be held (annually or semi-annually, time of year, etc.). Also include shall be the terms of office and the method whereby vacancies will be filled.)

Section 5. Faculty Advisor. (COMMENT: This section should stipulate such information as to how the faculty advisor is to be selected, the length of time a faculty advisor is to serve, and the area from which a faculty advisor is to be selected, if such is appropriate. Also included should be the duties of the faculty advisor, such as meeting with and advising the organization, signing vouchers, and other duties as are appropriate for the group. The faculty advisor must be a full-time faculty or staff member at OSU and must have the approval of his department head or dean.)

>ection 6. Other organization officers and committee persons.

(COMMENT: This section should include any other material which relates to other officers and/or committee chairperson, such as their responsibilities, method of selection and term of office.)

ARTICLE IV

)UORUM: A quorum for this organization shall be . . . (COMMENT: Usually, a quorum will be established as a percentage of the total membership although tbis is not a necessity. An organization should consider a method whereby a sufficient number of members are present at meetings to conduct business while not allowing the group to

be run by a small number of individuals.)

ARTICLE V

Membership : (COMMENT: This article should delineate those persons who would be eligible for membersbip, such as grade point average, major subject or fie1d of interest, experience or skill, and other requirements. Oklahoma State University does not permit the exclusion of membership to any person on the basis of race, creed, color, national origin, or sex.

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Some organizations utilize the term "in good standing" to indicate membership status. If such is the case, it is necessary to define what constitutes a member in good standing with the organization. Organizations which fmd it necessary to cite procedures for the removal of any member official should exercise great care in drafting such procedures to insure that the member's right to due process and appeal are protected.) .

ARTICLE VI

Dues: (COMMENT: This article should include the details as to the amount of dues, how and when these shall be paid, and delinquencies, penalties for non-payment, reinstatement procedures and method

to expend monies. No organization is required to charge dues. The amount of dues may be

included in the By-laws rather in this section if desired.)

ARTICLE VII

By-Laws: A by-law may be passed at any regular business meeting of the organization by a majority vote of those in attendance provided a quorum is present. (COMMENT: If a group has the need to draft by-laws and these are not adopted at the same time as is the constitution, provision for such should be included in the constitution. Generally speaking, by-laws are the details of an organization that are not defined and specified by the constitution. Any by-law may be passed which is in harmony with the purpose of the organization as defmed by the constitution. A constitution provides for the broad explanation of the organization's operations while the by-laws are those specific items which may be subject to change. In most organizations the by-laws may be changed by a majority vote while a constitutional revision (amendments) would require a two thirds majority change.)

ARTICLE VIII

Reports to the Campus Life Office:

Section 1. At the beginning of the fall semester, (name of organization) shaHreport the name of its officers and advisors to the Department of Campus Life, 060 Student Union, and shaH promptly report any changes that occur during the school year. (COMMENT: Changes in officers and/or faculty advisor which occur during the year must be reported to the Department of Campus Life promptly in order that the organizational records are kept current.) .

Section 2. At the beginning of the fan semester, (name of organization) will file with the Department of Campus Life a signed "Affirmation of Compliance."

Section 3. The funds of (name of organization) will be deposited with the university banking services and these win be audited yearly, preferably at the time a new treasurer is installed. (COMMENT: The OSU Student Rights and Responsibilities Section VIII requires that all recognized organizations keep all funds with the University banking service.)

Section 4. It is understood that failure to submit such materials, either through continued negligence or willful omission, may result in the suspension of the charter of this organization by the Committee on Student Organizations.

ARTICLE IX

Amendments:

(COMMENT: This section should include the method whereby the constitution may be amended,

through addition, deletion, or revision. It should indicate the method by which amendments may

be submitted, special time provisions for voting (if any), and the percentage or number necessary

for passage. All constitutional changes must be submitted to the Department of Campus Life, for

approval by the Committee on Student Organizations. Forms for submitting constitutional

changes, name changes, etc., are available horn the Department of Campus Life).